Features

RPWM lets the property manager not only keep track of the income, expenses, and tenants but also facilitates making informed decisions - with just a couple of clicks.

Key Management reports

Over forty (40) different reports are available. The following is a sample of key reports (with multiple choices):

Profit & Loss and Cash Flow By Property (Month & Year-To-Date) With $Budget (*) or Variance to Budget Schedule E format (by Property by Owner)
Collections From date ... To Date ... By Property (*) or by Tenant
Disbursements From date ... To Date ... by Property (*) By Account (*), by Unit, by Payee, or by Check
Delinquencies From date ... To Date ... By Property by Tenant
Invoice For all Tenants or just one (*)

One Key data entry

Income:

When a tenant pays exactly what is owed for the month, click one key and the amount is credited to the rent and to other charges that are owed. When the amount is different than the balance owed, type the amount paid; it will distribute to all charges and show balances due by account.

Expenses:

For repetitive payments (the same vendor same amount), click one key. If amount varies monthly, enter only the new amount.

Easy Search: with just a few clicks

• Find tenant by partial license plate, or by partial name (first or last) - even prior tenants
• Find vendor by partial name or category (roofer, plumber...)
• View the prior work history in any unit, including vendors and cost.
• View the Tenants payment history
• View the Vendors payment history
• View a 12-month trend of income and expenses by account (paid and budgeted amounts)
• What is vacant and/or vacating by availability dates?
• An Action Reminder Report prompts you to renew or review a lease before it expires.

RPMW does the 'Accounting' - not you

• All accounting is by Property (one Bank account - several properties OK)
• No double entries - select the account and type the amount once
• No month-end close - see bank balance by property and cash flow at any time
• No year-end close. After the last data entry, a report for each property/owner - in Schedule E format - is ready for your accountant.

Comprehensive Tenant tracking

• Record every resident and their vital information
• Document incidents, complaints, etc. on dated memo fields
• Show current charges, when due, and last increase (date and $)
• Enter new tenant information while vacating tenant is still in possession
• Archive (for future reference) vacating tenant with one click.
• With one click, make vacating tenant's forwarding address available for writing a refund check

Banking features

• Checks are written on 3-to-a-page format or 1 per page with 2 stubs.
• Chose 1 or multiple bank accounts. Either way, the bank balance by property and by bank account is always available.
• Reconcile your bank balance with just a few clicks.

Save messages - ready for next time

• Memos and letters to tenants and vendors tend to be repetitive; RPMW will save them. When ready to use, print the message as is, or modify it, if necessary. Messages are formatted for mailing in a 2-window envelope.

Other features

• Write Checks, Invoices, Receipts, 3-day Notice, 30-Day Notice, Bank Deposits, Form 1099, Memos and Letters to Tenants and Vendors.
• Not enough money now, just click 'Pay later': the transaction will show on a Accounts Payable list.
• Keep track of Lost Revenue due to vacancy and other loss of revenue.
• There is NO Year-To-Year transfer. In addition you can generate this year's budget based on last year experience with just a few clicks.
• Management fees are calculated with one key. Initially, property management firms enter their fee schedule formula for each property; thereafter the fee is calculated monthly and charged automatically by clicking one key.
• 'RPMW calculator' - A calculator that calculates the prorata share of rent and taxes, where applicable, and posts them.

Commercial Module - Optional Feature

With few keystrokes, this module calculates and facilitates the billing for Common Area Maintenance (CAM) expenses. More specifically:

• Identifies the accounts that qualify for CAM (taxes, insurance, lighting, etc ...).
• Uses square footage or your allocation formula for each tenant with Cost-Over-Basis, if applicable.
• Calculates amounts to be billed each tenant - ready for invoicing.
• A comprehensive report shows management the cost incurred vs. CAM charges billed out.
• A year-end comprehensive CAM accounting memo shows each tenant their fair allocation of CAM costs.

Work Order tracking

This function (standard feature included in all RPMWs) keeps track of Work Orders from the time that the work is reported through completion. It includes:

• Lists Standard Problems - for easy management review.
• Tracks reported problem, actual problem and solution, date reported, date completed, by whom, cost of repair, responsibility, one key billing.
• Prints Work orders ready for mailing.
• Reports by Unit, Problem, and/or vendor for All or just the Open Work Orders.